# Offer evaluation and vendor conversations | Krogis

Źródło: https://krogis.pl/en/uslugi/ocena-ofert
Język: en
Opis: An independent opinion alongside your IT team’s recommendation, not instead of it.

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# Offer evaluation and vendor conversations. *How do we effectively compare offers from different vendors?*

An independent opinion alongside your IT team’s recommendation, not instead of it. The board gets a comparison it can base a decision on and defend before the council, the owner or head office.

[Book a call](https://krogis.pl/en/uslugi#kontakt) [All services](https://krogis.pl/en/uslugi)

## Questions worth knowing the answer to.

If the answer to any of them is “we don’t know”, that is exactly where I can help. I put these questions to boards, secretaries, county heads and company presidents before decisions are taken and money starts to flow.

1. **What do we get in each offer, and what does the vendor treat as “out of scope”?**
2. **What does the system really cost over several years, not on the day of purchase?**
3. **What will happen to the data and integrations when we want to change vendor?**
4. **Was the demo run on our scenarios rather than on sample data?**

## What you get out of it.

### Peace of mind

A decision you can defend before the council, the owner or head office.

### Better results

A choice based on total cost, not on the lowest starting price.

### Fewer reefs and mistakes

You avoid annexes, hidden costs and the vendor lock-in trap.

**The cost of a mistake at this stage.** Choosing on the lowest starting price often means a higher cost over several years and a hard exit from the contract. An advisor usually costs less than a single badly chosen technology, a single wrong vendor or a single trap in a contract.

## An independent opinion alongside your own IT’s recommendation.

The board gets a comparison it can base a decision on and defend before the council, the owner or head office. The recommendation may be “don’t buy” or “stay with what you have”.

## What you get.

- Questions for vendors and demos based on your own scenarios.
- A comparison matrix: offers normalised to a common scope, total cost over a multi-year horizon, maintenance and exit terms.
- For subsidiaries, a comparison against head-office purchasing guidelines, in English where needed.
- Taking part in vendor meetings as the client’s representative.

## How I work at this stage.

1. **Questions and demos** I prepare the questions for vendors and demos based on your scenarios, not on sample data.
2. **Comparison matrix** Offers normalised to a common scope: total cost over a multi-year horizon, maintenance and exit terms.
3. **Conversations and recommendation** I take part in meetings as the client’s representative. For subsidiaries I compare against head-office purchasing guidelines, in English where needed.

## My expertise at this stage.

I know the vendors’ intentions and I know how technology is meant to work in the new version of the process, so evaluating offers is not reduced to comparing prices and feature lists.

## Digital transformation and change management.

This is the key competence that ties all the stages together: over 20 years of work in many organisations, on the client’s side.

[Digital transformation](https://krogis.pl/en/transformacja-cyfrowa)

[(Previous stage, 04) **Requirements and project preparation**](https://krogis.pl/en/uslugi/wymagania)[(Next stage, 06) **Rollout, change and acceptance**](https://krogis.pl/en/uslugi/wdrozenie-i-zmiana)

[How these stages add up to digital transformation](https://krogis.pl/en/transformacja-cyfrowa)

## Frequently asked questions about this stage.

### Does the opinion replace our IT team’s recommendation?

No. It is an independent opinion alongside your own IT’s recommendation, not instead of it.

### What does the offer comparison contain?

Questions for vendors, the results of demos on your scenarios, and a matrix with total cost, maintenance terms and exit terms.

## Let’s talk about this stage.

The first conversation takes 30 minutes and costs nothing. I reply within 2 working days.

[Book a call](https://krogis.pl/en/uslugi#kontakt) [All services](https://krogis.pl/en/uslugi)